CIHS Management Committee

The information on this page is based on the Queensland Government’s information about the duties and expectations of a management committee of an incorporated association.

See the CIHS Constitution.

Management Committee members and duties

The CIHS Management Committee must have at least four members: president, vice president, secretary, and treasurer.

These positions are the office bearers. Our current office bearers and committee members are:

  • President — Christine Leonard

  • Vice President — Jan MacIntyre OAM

  • Secretary — Suzy Hitchcock

  • Treasurer — Yvonne Syme

  • General Member — Kate Barker, Catherine Bishop, Jose Garcia

Committee members should:

  • act in good faith

  • use reasonable care and skill while doing their duties

  • tell the committee if they have a possible conflict of interest (e.g. if a proposed action will financially benefit them)

  • not make false or misleading statements to CIHS members

  • know the secretary’s duties and make sure they are properly carried out

  • bring any relevant letters, emails or other association documents to the committee’s attention.

Office bearer responsibilities

  • The president:

    • chairs the committee

    • plays a major role in general meetings.

    Under the model rules, the president must chair every meeting they attend. If they can’t attend a meeting, another committee member can sit in as acting chair.

  • The secretary:

    • keeps the register of members

    • sends and receive letters, emails or other documents (The CIHS secretary sometimes shares this task with president.)

    • advises president or treasurer about urgent matters that arise from correspondence takes nominations for the committee

    • gives notice of meetings, calls and convenes all meetings, arranges the venue and gathers and presents any relevant documents prepares the agenda with president

    • takes and keeps minutes of meetings and distributes to committee. (CIHS may offer a minutes secretary if required.)

  • Being responsible for the financial affairs of the association, the treasurer:

    • keeps and maintains an asset register for the association

    • manages the petty cash balance

    • keeps the petty cash book up to date

    • documents all payments made, including receipts, invoices and statements maintaining all deposit and cheque books

    • ensures the committee approves or ratifies all payments made

    • records details of these payments in the minutes

    • keeps all financial records in Queensland.

    • keeps track of payments received by using: a receipt book of consecutively numbered receipts; a computer system that keeps track of these records.